RFQ qualification helps a supplier decide whether it can respond usefully to a request for quotation. The decision should consider technical fit, available information, delivery assumptions and the work required to prepare an offer. An inquiry is not automatically a suitable opportunity simply because it requests a price.
Check the requirement and fit
Identify the product or service, specification, quantity, destination and requested schedule. Record mandatory evidence and acceptance criteria. Compare the request with the supplier’s actual capability and identify exceptions before promising a quotation or delivery date.
Clarify missing information with focused questions. Explain which assumption can be used provisionally and which gap prevents a credible offer. Keep the buyer’s stated requirements separate from details inferred from a brief description or a similar past order.
Choose the next action deliberately
Decide whether to quote, request clarification, propose a different scope or decline. Assign an owner and record the reason. If a sample or technical review is needed first, define what it should establish and who will evaluate the result.
An accepted RFQ should move into a consistent quotation process. Preserve the specification revision, commercial assumptions and unresolved questions in the handoff. Review declined and unsuccessful requests periodically to see whether qualification rules are excluding suitable work or allowing avoidable rework.
Open Sources Used
This page uses open and institutional references as a frame; the final decision still belongs to the company record, threshold and owner.
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