Export documents describe the transaction, goods and movement so that the parties, carriers and authorities can process the shipment. The required set depends on the product, destination, transport and payment arrangement.
Prepare consistent commercial and packing information. A commercial invoice records the sale, while a packing list describes the packages and their contents; one should not be treated as a substitute for the other. Confirm the required transport and special documents for the actual shipment.
Check names, descriptions, quantities, values and identifiers across the file. Assign responsibility for originals, electronic submissions and corrections. Discuss destination requirements with the importer and appropriate specialists before the cargo is ready to leave.
Retain the final documents and the evidence supporting material declarations. Track what was issued and to whom. A reusable template can improve consistency, but it needs review whenever the product, market or transaction structure changes.
International Trade Administration: common export documents
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